(In my last post, I showed you the finished product: an online Job Performance Support System created entirely in PowerPoint. In this post, I’ll show you how to build your own, step-by-step.)
Here’s an online Job Performance Aid for creating an online Job Performance Support System, using only PowerPoint:
- Choose a theme that is easy on the eyes—a light-colored background with dark type.
- A dark colored background is fine if your text boxes have a light background.
- Semi-transparent text box backgrounds add a nice, more sophisticated look.
- Reduce the font sizes of the header and body text in the slide master(s) to be as small as possible without forcing your performers to squint to see them.
- Assume they will be viewing your slides at 67% of full size.
- Don’t attempt to number your slides—this will become a maintenance nightmare and will confuse the performers…”Why does slide 1.3.6 follow slide 3.7.11?
- Create a nice cover slide:
Develop a prototype content slide:
- Create a prototype for your bottom-level “steps” slides. Use placeholder text for the header and body text.
- Change the bulleted items to a numeric list.
- Add to the prototype a forward arrow button and a backward arrow button in the lower right corner, arranged as shown.
- Attach a hyperlink to each button and make these target the prior and next slides in the deck.
- Make roughly as many duplicates of this slide as you’ll need for your content.
Next, create a prototype menu slide:
- Next, decide whether you want menu items to display as underlined, highlighted text.
- This is the easiest, quickest way to proceed, but not the most aesthetically pleasing.
- Skip over steps 4 to 7 if you’ll be content with underlined/highlighted text.
- Insert a rectangle and size it to cover one of the cells in the table.
- Change the fill of the shape to No Fill.
- Copy the shape and then paste seven new instances of the shape.
- Arrange these transparent shapes roughly in a column to the left of the display area of the slide, as shown below:
- Make roughly as many duplicates of this slide as you’ll have menus.
Next, create your first content slide from one of your prototypes:
- Type the header and body text.
- If the content will be on a single slide:
- Remove the invisible rectangle over the next arrow.
- Change the color of the forward arrow to a medium gray to suggest that it is inactive in this context.
- The back arrow should, of course, link back to the prior menu.
- Create as many content slides as you wish.
Next, create your first menu slide from one of your prototypes:
- Type the header and body text.
- For every menu item:
- Drag one of the empty rectangles over the menu item.
- Hyperlink the rectangle to the corresponding content slide or sub-menu slide.
- Edit the rectangle to have No Border.
- Hyperlink the boxes atop the Return to Prior Menu and Return to Main Menu text to the corresponding slides. Here’s what you’ll see at this point:
- Edit these boxes to have No Border.
- Preview the slide and test the hyperlinks.
- Go to the slides targeted by your hyperlinks and hyperlink the back arrows on your content slides to your newly-created menu slide.
- Remember to “gray-out” the “next” arrows on the last of each series of content slides.
Continue as above until you’ve created all of your slides.
- Be sure to check your links as you go; trying to remember which slides you’ve hyperlinked later on will be difficult.
So there you have it: lots of steps, but none of them are difficult; it’s more an organizational challenge than a technical one. (If you don’t have time to do this yourself, e-mail me and we can talk about outsourcing the job; the cost will be very reasonable.)
I’ll be back soon.